Making use of and working with a virtual assistant can ease any task because of the time that it conserves and the burden that it can get off you. The virtual assistant services, however, can only do so if you have an idea as to how to harness their productivity and use them for your benefits in the completion of your tasks. This can be done through the help of systems that train you, thus assisting you in how to outsource you work to a virtual administrative assistant. For this reason, these are some tips that you can follow to work productive with your virtual administrative assistant.
1. Do not jump straight into the tasks with heavy work load.
For many people who feel that their work load is extending day by day, it might be seem feasible to just shirk some of your work load off to your virtual administrative assistant and depend on them to have your difficult tasks completed. However, it is not preferable to do the same because if you assign a difficult task in the initial part of your virtual assistant services, the virtual assistant may get confused and ask a lot of questions regarding clarification, taking up a lot of your time and energy anyway.
2. Look upon them as a candidate who has to be hired depending on work quality.
When you recruit or hire a virtual administrative assistant for yourself, make sure that the process that you apply for the recruitment is similar to the one you use for a human employee. This means that you should be sure of what quality of work you expect and not assume that every virtual assistant will be good enough. The basics like their technical knowledge should be topped off with excellent communication on their part if they have to be delegated some tasks.
3. Make sure you have goals and expectations that they need to fulfill.
The main and primary goal that a virtual administrative assistant fulfills is taking the burden of some difficult tasks and work off you, saving you some time and energy that you can focus on some other work to get that completed. Therefore, it is important that you decide that what are the tasks that you want to delegate to the virtual assistant services than click here you have employed. It is imperative that you specify the goals and tasks that you expect your virtual assistant to complete.
4.Pay attention to the details in your instructions and tasks.
This means that you need to learn how to communicate with your virtual assistant so that the tasks can be completed as you wanted it to be. The expectations that you have for your assistant should be relayed to your virtual assistant too so that they work on doing the tasks accordingly. For the quick deliverance of your tasks and work, it is necessary that the virtual assistant should be made aware of the deadline for the work to be completed.
5.Do not isolate the tasks just to your assistants.
The tasks that are delegated to your virtual administrative assistant should not just be individual and personal ones. They can also be projects that a whole team of your employees is working on. This will take off the burden of the team members too as the virtual assistant can take on some difficult elements. This helps the virtual assistants in getting used to working with the employees who are making manual efforts to get the tasks done. It also helps them understand the work and the organization better than before through the team they work on for more info click here.
6.Make the virtual assistant understand that some tasks need to be completed first.
The virtual assistant might, more often than not, take some time to understand the priorities for you and your work. They might be handed a lot of tasks to be completed but they might not necessarily understand the sequence of those tasks. Therefore, you need to specify the task that needs to be focused on the most and the ones that need to be completed before the others. Any alterations to this should be informed to the virtual administrative assistant too.
7. Make you virtual assistant a part of your group discussions and meetings.
This is important for both you and the virtual assistant because on your part, it will be beneficial because the virtual assistant will be part of the discussions on a certain project and therefore know all about or at least have an idea of the tasks at hand and the way the project needs to be handled. On the other hand, it is advantageous for your virtual assistant because they will feel that they are a part of this project and will not feel excluded from the scenario.
8. Train your virtual assistant for a particular project.
It can be easy to just exclude your virtual assistant services as a means to get the work done, but it is important to make them feel included and train them for the tasks that the project will contain. This means that any communication and discussion about the project needs to be thoroughly explained to your assistant such that they are fully in on the niche parts of the details too. This will also bring about productive results for the work because the virtual assistant is able to understand the details better.
9. They should be complimented and rewarded when they achieve positive results.
Another aspect of the virtual assistant being a key part of your team and therefore being treated with the same behavior as the other employees is this point. If the virtual assistant has completed a task in record time beforehand or has done some work successfully without any problems being encountered, it is only fair that they be rewarded for their efforts and achievements too. If the virtual assistant wants to suggest some improvements, listen to them and take their suggestions seriously.
10. Make the virtual assistant aware of their importance.
It might seem a given for you that the virtual assistant is important for your team and is crucial to the completion of tasks in an efficient and quicker fashion. However, this should be known to them as well so that they work towards their goals better.
11. Organize the tasks that they need to complete.
Your virtual assistant should not have an issue following directions and completing tasks on time because of the botched up schedules. Therefore, all tasks and deadlines need to be documented in an organized manner and provided to your virtual administrative assistant so that the tasks are completed on time without any unnecessary delay.
Sunny Chawla is a Managing Director at Alliance Recruitment Agency. He specializes in helping client for international recruiting, staffing, HR services and Careers advice service for overseas and international businesses.